Introduction- Why most businesses are choosing Microsoft 365:
More and more businesses are becoming digital nowadays. With this online business and marketing trend taking over the corporate world, companies are looking for a competent and effective cloud-based solution that will help their businesses grow. Microsoft 365, formerly known as Office 365, is certainly your organization’s most preferred cloud-based solution with its wide range of productivity as well as collaboration tools. Microsoft 365 offers all the latest productivity tools from Teams to Word, to Excel, PowerPoint, Outlook, OneDrive and many more. It also comes with built-in antivirus and spam protection features along with a secured cloud storage system.
Nonetheless, this whole process of shifting and transferring your organization’s data along with all the applications to Microsoft 365 cloud while ensuring that your business does not face any sort of disruption can be quite challenging.
In this article, we will discuss all the potential challenges one by one while also striving to find the necessary solutions for them-
- Lack of planning.
The most common challenge that organizations face when migrating to Microsoft 365 cloud from another cloud platform is doing it without proper planning. Managing migration to Microsoft 365 with lack of preparation results in valuable data loss that can badly impact your business.
The best approach to handling this challenge is- understand your current business structure, make a list of all the potential risks that you may have to face and then map out a proper researched migration strategy. The plan must include these three basic elements- timelines, asset allocation and a well-thought-out contingency plan. Also make sure that your company’s stakeholders are involved in this migration management process so that everyone is on board.
- Security risks.
Although Microsoft 365 offers exceptional data security features, the main challenge comes during the migration process. For data security is the basic requirement of any growing business. Hence, the goal is to build a sound strategy to ensure maximum security during the migration process. Make sure that only those who are given authorization can access the company’s data and also enable data backup. Be sure to monitor the data during the whole process of migration so that potential security threats can be addressed immediately.
- Lack of training.
Another important aspect of Microsoft 365 Migration service is user adoption. If the employees are not happy with the new platform, you as the business owner cannot implement this update in your company because forceful adaptations outside the comfort zone of your employees will result in a decrease in productivity.
The best way to tackle this situation is to provide proper training for all the employees. If you want to execute a smooth transition to Microsoft 365, hire training professionals who can give hands-on training as well as constant support to the employees.
- Slow internet connections.
Migrating to Microsoft 365 may require transfer of large amounts of data and this can be a problem if you have slow internet connectivity. Due to slow speed your company can suffer major downtime in terms of business operations. Therefore, make sure you optimize your internet’s connectivity speed before you start the migration process. Update your network to high-speed connectivity to enable highest bandwidth availability at the time of migration. Also prepare for off-peak hours beforehand.
- Managing data loss.
Microsoft 365 migration means moving a large amount of data and a seamless data transfer can be possible only when you are using an effective data migration tool. A data migration tool will automate the migration process while maintaining data integrity. Using a data migration tool reduces the possibility of data corruption or even data loss.
- High costs.
Just ensuring successful management of Microsoft 365 migration is not enough, you also need to make sure that the whole migration process is cost-effective. Especially if you have a smaller business then you also must keep an eye on the budget. There are various kinds of migration services available that guarantee managed and secured migration, for example, manual migration, self-service migration, and managed migration. Be sure to compare the cost of these services and choose the one that suits your company best. As a proficient business-owner, you cannot neglect the prospect of long-term savings of Microsoft 365 migration that comes with increased productivity.
Conclusion
Migration to Microsoft 365 can be highly risky for your business without a proper management strategy. However, if done correctly, managed Microsoft 365 migration can greatly benefit your business in terms of increase in productivity, seamless collaboration, and reduced cost.
If you want any online migration management services, contact Wroffy Technologies. Wroffy is your most trusted and authentic Microsoft Gold partner and reseller. Upgrade to Microsoft 365 with Wroffy’s expert Microsoft migration service providers.