Businesses often think of increasing their productivity at the workplace. Though there are many products available on the market, a new business always wants to implement a tool that is affordable and remarkable for the organization to succeed. Therefore, businesses choose G Workspace, which ensures productivity. G Workspace was known as G Suite. It includes the following applications: calendar, meet, mail, sheets, forms, and many more. All the applications help businesses increase productivity, and with them, businesses can easily collaborate with each other at any time of the day. There are three basic versions, which are available according to the size and the needs of the organizations. Businesses can switch between basic, business, and enterprise plans. Each edition lets you easily collaborate, but there is a difference in these three related to storage and compliance capabilities.
In this article, we will learn how businesses can increase their productivity by using G Workspace for their daily needs.
What is Google Workspace?
Google Workspace includes all the applications that improve collaboration, communication, and productivity across the whole organization, regardless of their size. It includes all the applications like Google Sheets, Forms, Docs, Drive, Slides, and much more. In 2019, the term G Suite was replaced by G Workspace.
Why to adopt G Workspace?
G Workspace is such a cool application to use, and here we will discuss why businesses need to adopt G Workspace. The following are its benefits:
1. Send professional G mail for your business:
Gmail is the most widely used application at the workplace. Every now and then we send and receive emails, and in this scenario, it is essential to change our personal domain name to a professional domain as it will help to get a quick response from the clients and customers because a professional email is considered a more serious one than a normal email.
2. Enjoy unlimited storage space with G Workspace tools:
The free version of the G Workspace app does not provide you with unlimited storage space, but with the business version, one can enjoy unlimited storage space, and with this feature, one can store a number of applications and documents.
3. Bring your team on a one platform:
Now you can connect with your team more effortlessly, as Google Workspace allows businesses to easily collaborate and communicate, which directly relates to one’s productivity. A shared file needs to be sent again and again after editing, as with the advanced feature of G Workspace, it already gets saved in a document. Conduct and schedule meetings easily with the help of Google Calendar and Meet.
4. Improve your organization data security:
There is no fear of cyberthreat while using G Workspace, as G Workspace itself ensures that all the data and documents are safe. Even businesses are allowed to backup their data when they need to. With this additional security, one is permitted to access their documents from anywhere in the world.
5. Save costs:
This is one of the biggest reasons why businesses use G Workspace: it is cheaper, and one can select any version of it according to one’s requirements. Other than that, businesses can save more money by purchasing a G Workspace plan from a G Suite reseller.
Tips to increase productivity using G Workspace applications.
We know that using technology is not everyone’s cup of tea, and therefore, it is quite necessary for the organization to train their employees regarding the technologies, and perhaps they need to ensure that employees are using the apps at their fullest to increase their productivity, which leads to an increase in profit. The following useful tips to increase productivity are:
1. Make use of confidential mode in Gmail
Before sending a Gmail, make sure that you have selected a confidential mode. By enabling this option, it will allow you to secure your Gmail from being forwarded, copied, and downloaded. Besides, you can set an expiration date and an SMS code to verify before accessing email.
2. Use research pane to minimise the tabs
To improve productivity, one often has to struggle with switching apps from one to another. And to make it convenient, Google has one amazing solution. To enable this, go to Google Docs and open the explore function available in Tab Tools in the top menu. Now the pane is available, and with no hurdle, you can switch to any app more easily.
3. Customize your Google Chrome search
This is my favourite feature too; it really helps me to increase my productivity while working, as with the help of this feature, one can add shortcuts to any application that is frequently used by a user. By clicking on the add shortcut, you can add any URL of your own choice.
4. Give a final touch to your presentations from any device
Preparing an urgent presentation is quite a hectic task, isn’t it? But wait, it doesn’t mean that you need to have access through a PC; you can also give the final touch to your presentations through your mobile phone. This will ensure more smooth productivity.
5. No stress in maintaining
One needs not to stress about updating their software or hardware again and again. As the G Workspace app keeps everything updated on time, it saves both money and time.
6. Plan and organise effectively
Know your organization’s employees closely by planning a Performa or a questionnaire. You can now easily collect the data with the help of questionnaires. Share the link easily with your team members and track all answers in a more effective way.
7. AI and machine learning
AI and machine learning are at their peak in today’s world. Gworkspace acts like a personal assistant these days, as it has the capability to easily remind you about all the events that you may forget or not.
Which is the best Gworkspace plan for you?
In the beginning of the article, we discussed that there are four versions or plans that are available, and all of them have different sets of features that allow businesses to effectively collaborate. Let’s discuss which one will suit you the best.
If you are a new business, Business Starter would be a perfect choice for you as it includes all the basic productivity applications such as business email, Google Drive, documents, and slides to better collaborate. With this plan, businesses can add 100 participants to a meeting; besides, one gets 30 GB of storage to store their files and documents.
The Business Standard plan is quite suitable for large and medium-sized businesses. It also includes powerful apps that increase productivity. It includes Google Calendar, Google Drive,
and more. With this plan, one can host meetings by inviting 150 people, and the users get 2 TB of storage, which allows them to store as many files as possible.
This plan is enabled by large businesses that want an additional level of security. It consists of data loss prevention and device management features. And one can conduct a meeting with 500 people and track attendance as well. Furthermore, the user has access to 5TB of storage.
This plan is also quite suitable for large businesses, in which a business gets unlimited storage options and advanced security features that help them secure valuable assets for the company.
So, before considering the best option for you, it becomes necessary for one to analyze their needs and requirements, and according to that, one can select which will suit them and their business. Small businesses can find an easy way to implement a business starter plan, whereas large businesses with security concerns can opt for a business plus or enterprise plan.
In the whole article, we have learned how a business can improve its productivity with a better tool like G Workspace. Over the years, Google has continuously updated its features, which has made it a relevant choice among all kinds of businesses. All the tools and applications help businesses improve their collaboration effectively with a cost-effective solution.